Privacy Policy

Privacy Policy

Last updated – 16th November 2018

Traditional Association of Shotokan Karate and affiliated clubs (“TASK”) keep this policy under regular review and therefore may change this policy from time to time by updating this page – therefore you should check regularly to ensure you are happy with any changes.

This privacy policy sets out how TASK uses and protects any information that you give TASK when you use our website or provide information as part of the registration process.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our website or by registering with our club, then you can be assured that it will only be used in accordance with this privacy statement.

Any cookies used are session only.

What we collect and what we do with it

We collect information, when you voluntarily provide it, for purposes of fulfilling your request, as detailed below:

Contact Forms via Website

On our website we provide a contact form for the submission of electronic enquiries.

When you complete the contact form, information such as your name and contact details are required along with the details on the nature of enquiry and/or information to qualify a support request.

We use this information in order to respond specifically to your enquiry/request and it is never used for any other purposes.

Registration Forms

We will request certain personal data about you including name, date of birth, address, and your next of kin should you start training at our club. This will be stored securely and only accessible by club owners. Any data held will be destroyed 30 days after leaving the club.

Licence Application Forms

We will request certain personal data about you to ensure that you are fully insured whilst training within the Association. This will be stored securely and only accessible by relevant TASK members.

All information provided to us is at your own sole discretion.

Links to this Privacy Policy and all other relevant information are provided on every page of our website and we will also directly link to them when a specific form or feature is used that requires any textual input from you.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and membership forms. We will not sell, distribute or lease your personal information to third parties unless required by law to do so and will only use the information you provided in order to action your request or respond to your query.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Policy.
You should always exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

If you would like a copy of the information held on you please write to :

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.